Source material checklist

Vacation rental photo checklist for videos and tours.

A complete source set makes room connections clearer, reduces uncertainty and gives both property videos and interactive tours a more credible result.

Use the full approved set

There is no fixed image limit. Submit every useful original, including less decorative doorway and hallway views. The material can be filtered after spatial coverage is understood.

Before selecting images

  • Confirm that you own the photos or have permission to reuse and digitally process them.
  • Remove images that contain private documents, faces or personal information that should not be published.
  • Use the current furniture layout; mixing old and new layouts can make transitions inconsistent.
  • Locate the original high-resolution files instead of screenshots from a listing page.
  • Write down the actual room order from the entrance through the property.

A public listing URL can help explain context, but it does not prove image rights and may not provide the original file quality needed for production.

Room coverage checklist

Exterior and arrival

  • Building or property exterior
  • Path, gate, porch or main entrance
  • View back from the entrance when it explains orientation

Interior

  • Entrance and hall
  • Living and dining areas
  • Kitchen from more than one useful angle
  • Every bedroom and bathroom included in the marketing
  • Stairs, landings and connecting corridors

Outdoor amenities

  • Terrace, balcony, garden, pool or view that is part of the property
  • Doorway between the interior and outdoor area
  • Return view from the outdoor area toward the building

Connection views are the priority

A route depends on understanding what lies beyond a door. Include a view toward the opening and, when possible, another view back through it. In an open-plan space, photograph from each functional area so the living room, dining area and kitchen can be related to one another.

  • Keep the camera approximately level.
  • Do not crop out the complete doorway.
  • Avoid closing a door in one image and opening it in the next.
  • Include halls even when they are not the most attractive marketing images.
  • Photograph narrow spaces from a position that still shows the exit.

Image quality checklist

CheckPreferAvoid
ResolutionOriginal, full-size fileMessaging-app compression or screenshots
OrientationMostly landscape source imagesA mixed set with no room overview
ExposureReadable interior and windowsBlown windows or very dark corners
PerspectiveLevel vertical linesExtreme tilt or fisheye distortion
ConsistencySame furniture and room setupSeasonal or renovation changes within one route

Do not enlarge a tiny file artificially. It is better to identify a weak angle during review than to hide it behind sharpening or heavy effects.

Information to send with the photos

  • Property name and public destination URL
  • Simple room names that guests will understand
  • The intended start point and preferred route
  • Any room or feature that must not appear
  • Approved brand name, logo and call-to-action text
  • Preferred language for labels or video text

File names such as 01-exterior, 02-entrance and 03-living-room-a help, but a rough written route is sufficient when the files are not already organised.

What if only a few photos are available?

A smaller set can still be reviewed. It may support a shorter video or a tour with fewer scenes, but preparation takes longer when connections are missing. The correct response is to define a smaller credible scope, request a few targeted images or pause the project. Missing rooms should not be invented simply to make the deliverable look larger.

When another photo is possible, request a precise view rather than repeating the whole shoot. A level image through one doorway can be more useful than several additional detail photographs.

Use the checklist with the right product